Available now
Behavioral health
ABA Therapy Suite
Everything your ABA practice needs, from referral to reimbursement.
- Intake & authorization tracking
- Session notes with signatures
- Insurance-ready billing exports
Turnkey software for small business
Software that’s ready on day one.
Skip the six-month build. Choose from a catalog of proven systems, own one outright or license it, and go live in days — with deployment and support from the engineer who built it.
- Fixed pricing
- No per-user fees on source licenses
- 2–5 day deployments
6 solutions in the catalogOne way to buy them
You own the codeSource license option
Illustrative interfaces from across the catalog. Your deployment includes your branding and configuration.
2–5
business days to deploy
Typical for a configured installation
10+
years in software
Lead engineer across multiple startups
0
per-user fees on source licenses
Add the staff you actually need
100%
ownership option
The source code can be yours
The catalog
Pick the system. Skip the rebuild.
Every solution is built around the workflows of a specific small business. Fixed pricing, clear scope, and no per-seat surprises.
See how deployment works
Early access
Trades & services
Field Service Dispatch
Schedule jobs, dispatch techs, and invoice from the field.
- Drag-and-drop dispatch board
- Technician mobile view
- Quotes to invoices
Early access
Healthcare
Dental Practice Suite
Front-desk, charting, and recall workflows that run on autopilot.
- Online booking & reminders
- Charting & treatment notes
- Recall automation
Early access
Nonprofit
Donor & Grant CRM
Know your donors, grow recurring gifts, and report with confidence.
- Donor profiles & gift history
- Campaign and pledge tracking
- Grant deadlines
Early access
Fitness & wellness
Studio & Gym Manager
Memberships, class bookings, and payments in one clean system.
- Membership plans & recurring billing
- Class schedule & capacity
- Attendance check-in
Early access
Professional services
Legal Intake & Matters
Turn inquiries into signed clients without losing the details.
- Intake forms & lead pipeline
- Conflict-check workflow
- Engagement letters & e-sign
Early-access entries are in development. Join the list to see a demo and get a firm delivery window before they go live.
Turnkey, defined
A complete, configured application for a specific business — with the workflows, roles, reports, and guardrails already in place. We install it, shape it to your operation, and hand you the keys.
What you actually get
You’re buying a working system, not a folder of code.
No blank canvas. No forty-page requirements doc. No six-month runway before you see value.
01
Choose your fit
Pick a solution and a licensing model. Fixed price, clear scope, no discovery-phase invoice just to hear a number.
02
We deploy it
Domain, SSL, hosting, branding, user accounts, and data import. Prefer to self-host? You get the same runbook we use.
03
You go live
Training, a launch checklist, and an optional Care Plan to keep the system healthy as your business changes.
Already have hosting or an IT provider? Self-deploy with the same runbook we use. Want it handled? Our setup service covers installation, branding, data import, and training.
Ownership, your call
Two ways to own your software. Both put you in control.
Buy the source and modify anything. Or license the product for less upfront and add features as you grow.
Most flexible
Source License
One-time · from $5,900
The copy of the code you receive is yours. Modify it, extend it, host it anywhere, and stop paying license fees.
- Unlimited users and locations
- Full source code and database schema
- Modify anything, forever
- No per-user or per-month license fee
- Optional setup service and Care Plan
- 12 months of bug-fix updates included
Lowest upfront
Licensed Software
From $179/month
Use the software as-is with updates included. Add specific features through a feature package when your business needs them.
- Lower upfront cost
- Updates and fixes included
- No source-code modification
- Feature packages available
- Annual license, clear renewal terms
- Optional setup service and Care Plan
Need something specific? Licensed customers can purchase feature packages for additions and integrations. Source customers can build it themselves or hire us. Either way, you are not stuck with a system that no longer fits.
Done-for-you deployment
Deployment, handled.
If you don’t want to touch a server, don’t. We take you from purchase to a working system — usually in 2–5 business days.
From $1,500 · one-time Typical configured install
- Hosting and SSL configuration
- Install, configure, and secure the application
- Branding, user roles, and permissions
- Data import from your spreadsheets
- Live training for your team
- 30 days of launch support
1
Day 1
Kickoff
We confirm scope, collect access, and agree on the go-live checklist.
2
Days 2–3
Configure
We install, brand, secure, and shape the system around your workflows.
3
Day 4
Import & train
We map your data, run a working session, and fix the gaps before launch.
4
Day 5
Go live
You get the keys, the runbook, and a direct line for the first 30 days.
Optional Care Plan
Keep it running without hiring a developer.
The Care Plan is annual, optional, and built for businesses that would rather email their software person than open a ticket with a call center.
Compare support plansThe honest math
What custom software usually costs.
You have three common paths. Here is the comparison we would want to see before writing a check.
| Option | Typical cost | Time to launch | What you own |
|---|---|---|---|
| Hire a full-stack developer | $85,000–$130,000+ per year | 3–6 months before the first version | You carry payroll, benefits, and turnover risk |
| Custom agency build | $40,000–$100,000+ | 3–6 months | Often licensed or handcuffed; changes are quoted separately |
| Per-seat SaaS | $300–$1,500+ per month, forever | Days to start | Nothing — stop paying and you lose access |
| Calcaware turnkeyUs | $5,900–$12,500 one-time (source) or from $179/month (licensed) | 2–5 business days | A working system, your data, and the source code if you choose it |
A $12,500 source license costs less than two months of a mid-level developer’s total compensation — and the code is yours. A licensed plan can start for less than a typical per-seat SaaS subscription. The right answer depends on how much control you want.
Ranges are illustrative estimates based on common market rates. They are not quotes or guarantees. Your needs and local market will differ.
Why Calcaware
Built by an engineer, not a reseller.
Calcaware is a small software studio led by an engineer with more than a decade of startup experience. The person who answers your email is the person who built and deployed the system.
You are not locked in
Source customers receive the code. Licensed customers get a clear exit path and data export. Nobody should have to rebuild their business because a vendor disappeared.
No per-seat tax
Grow your team without watching a user count. Source licenses do not charge per person, and licensed plans are priced for the business, not the headcount.
Deployed, not demoed
A working installation with your branding, users, and data — not a sandbox that expires in 14 days.
Built by an engineer
Calcaware is a software studio, not a reseller. It is led by an engineer with more than a decade of startup experience, and the person who answers your email is the person who built and deployed the system.
Qualifications
A decade of lead engineering behind every system.
Calcaware is led by Chris “Aaron” Burnette, who has spent more than ten years as a lead software engineer across multiple startups. That means production systems, real users, tight deadlines, and the maintenance that only shows up after launch — not prototypes or theory.
- 10+ years as a lead software engineer
- Multiple startups, from first release to scale
- Full-stack: product, backend, data, and deployment
- Direct accountability from first call to launch
10+years in software
Leadengineer at startups
1accountable engineer
Questions, answered
The things owners ask first.
What exactly is a turnkey solution?
A complete application built for a specific business, with the workflows, roles, reports, and guardrails already in place. You are not buying a blank framework or a requirements document. You are buying a working system that we configure, deploy, and hand over.
Do I need a developer to run it?
No. A source license is yours to modify if you want to, but it does not require a developer to operate. The setup service handles installation and configuration. If you self-host, our runbook is written for a technical administrator or IT provider.
What is the difference between the two licensing models?
A Source License gives you a copy of the code that you own and can modify without restriction. Licensed Software costs less upfront, is used as-is, and includes updates; you cannot modify the source, but you can purchase feature packages for specific additions.
Can I customize the software?
Yes. Source License customers can modify anything themselves or hire us. Licensed Software customers can purchase feature packages, which include scoping, implementation, testing, and deployment of an agreed change.
How long does deployment take?
Most configured installations go live in 2–5 business days after we receive access and data. Complex migrations, custom integrations, or unusual hosting requirements can take longer, and we will give you a firm window before work begins.
Where does the software run?
On your cloud account, your own server, or a managed host we configure for you. You keep control of your data and infrastructure. We do not force you onto a proprietary platform.
Is my data secure?
The applications use role-based access, audit logs, encrypted connections, and controlled data exports. Security is a shared responsibility: hosting, backups, policies, and staff access all matter. We help you configure a sensible baseline and document what you need to maintain.
What does support cost?
The optional Care Plan starts at $1,200 per year and covers updates, monitoring, backup checks, and support hours. It is designed for businesses that want a maintained system without hiring a developer. You can also self-support a source license.
Do you offer refunds?
Software licenses can be refunded within 14 days if the software has not been deployed or activated. Setup services can be cancelled for a full refund before work starts. See the refund policy for the full terms.
Can you build something that is not in the catalog?
Possibly. The catalog is the fastest and least expensive path, but we take on custom work when it fits. Tell us what you need and we will give you a straight answer, including if we are not the right fit.
Still weighing it up? Send us the details and we’ll give you a straight answer.
Next step
Find the system your business should have started with.
Tell us how your business runs. We’ll tell you what we would deploy, what it costs, and how long it takes — no pressure and no discovery invoice.