How it works
A turnkey deployment has four moving parts: choose the fit, agree the scope, configure the system, and hand over the keys. Here is exactly what that looks like.
After access and data are in hand. Complex migrations and integrations are quoted separately.
The process
You always know what is happening, what it costs, and who is doing it.
Pick the system that fits your business. Decide whether you want the Source License or Licensed Software. If you are not sure, tell us how the business runs and we will recommend the simplest fit — including if you should wait or look elsewhere.
We confirm what is included, what is not, and a target go-live date in writing. Payment goes through Stripe. Setup and support are separate line items, so you can see exactly what you are buying.
We install and configure the application, apply your branding, set up user roles, map your data, and run a working session with your team. You see the system with real records before launch, not a generic demo.
You get the keys, the runbook, and a direct line for the first 30 days. After that, the optional Care Plan keeps updates, monitoring, backups, and support in one annual agreement.
Who does the work
Calcaware is led by an engineer with more than ten years of experience as a lead software engineer across multiple startups. The person who scopes your deployment is the person who builds, launches, and supports it — not an account manager or a junior implementation team.
Deployment options
Both paths use the same application, documentation, and launch checklist. The difference is who does the work.
We handle the server, domain, SSL, installation, branding, data import, and training.
Best for: Owners who want the system working without learning infrastructure.
You or your IT provider follow our runbook. We stay available for questions during launch.
Best for: Teams with an existing server, IT provider, or strong technical comfort.
To keep a deployment moving, we need a few things. None of them require a technical background.
The handover is designed so you can operate the system without calling us for every little thing.
Licensing, in plain English
Both models are designed to be clear. The main difference is upfront cost versus long-term control.
One-time · from $5,900
You receive the source code. Your copy is yours to modify, extend, and host anywhere. No per-user fees. Optional setup and Care Plan.
Choose it if: you want to own the code, avoid recurring license fees, or have a developer who will customize it.
Read the source licenseFrom $179/month
Use the software as-is with updates included. No source modification, but feature packages let you request specific additions without owning the whole codebase.
Choose it if: you want the lowest upfront cost and a product that is maintained for you.
Read the licensed termsDeployment questions
No. Source License customers can self-deploy with our runbook or use their own IT provider. Licensed Software customers can also self-host where the license allows. The setup service is for teams that want the deployment handled.
A decision-maker, access to your domain and hosting (or permission for us to set them up), your logo and brand details, a data export, a list of users and roles, and a couple of hours for training.
We agree on a written scope and a target go-live date before work starts. If something outside the scope changes the timeline, we tell you before doing the work and quote it separately.
Usually. Setup includes CSV import templates and mapping help for the core records. Large or unusual migrations, custom integrations, and historical document imports are quoted separately after we review your export.
Something else on your mind? Ask us directly.
Next step
Tell us about your business and we will map the shortest path to a working system — with a fixed scope and a go-live window before you commit.